First, the School Admin creates a school-wide conference listing that sets the date(s) and timeframe for the conference. The listing includes a description of the purpose of the meetings and acts as the main invitation for parents school-wide.
As step two, the School Admin or the teacher creates a class-specific sign-up page. A typical elementary school would have a specific sign-up page for each classroom and/or home room teacher. Parents can select their conference time once the class sign-up page is set.
Step 1: Create the Base Listing
Go to Conferences page, and click the blue Add Conference button. This opens up a user interface modal.Select the dates and times for the conference.
Select the individual meeting duration for each parent meeting. You can choose a meeting time between 15 minutes to 60 minutes. (Note: teachers can modify the time for their class signup page needed.)
If wanted, you can include break times between each meeting.
You can set the date and time when parents can start signing up. This feature may be helpful if specific conference times are popular and teachers want to ensure parents have equal chances to those time slots.
You can also set the time when the signup closes.
Next, add the Main Title and school-wide Description.
Add cover image that displays on the Conference index page and Feed announcement. Upload any documents.
Click Save. The system will not publish the listing but keeps it in draft mode. The system will request that you add at least one class signup page before publishing.
Step 2: Add Class Signup Page(s)
Your school-wide base listing is now done. The next step is to ask each teacher to add their own sign-up schedule. As a School Admin, if you prefer, you can also set up all the pages for teachers if you know their availability
Click the blue button Add Class Signup.
Select the teacher (the conference host).
If the class conference schedule is the same as the one you set for the base-listing, double-check the info and click Save. However, you also have an option to edit all the presented fields, including the date, time range, time slots, title, and description. This allows you to personalize the classroom sign-up page with a custom message.
After saving, click Publish upon all data being correct. The class sign-up page won't be visible until you publish the base listing.
Step 3: Publish
After all class sign-up pages are set either by you or teachers, click Publish on the main conference page when you are ready to announce the conference. Keep the conference in Draft mode until you are ready to publish it.